Executive Operations Partner (to the CEO)

About Dedicated Developers

Dedicated Developers is revolutionizing how startups and SMEs build cutting-edge web and mobile applications by providing them with handpicked, world-class developers who become true extensions of their teams—not just contractors, but committed long-term partners. 

Over the past 18 years, we’ve helped 300+ clients across 15 countries design and launch over 1,000 web and mobile apps, earning recognition as the Fastest Growing Mobile App Development Company in the US for two consecutive years by Clutch and named One of the “Top 100 Most Promising Tech Companies in the US” by Silicon India magazine.

Founded by Vishal (CEO) and Vikas (COO), we’re now at an exciting growth inflection point, building a dream team that will scale the company while our founders focus on product innovation. This is your opportunity to join at the ground floor, work directly with the founders, have real autonomy, and help shape the future of an award-winning, rapidly growing company. We embrace cutting-edge AI tools, believe in remote-first culture, and are looking for driven individuals who want to build something meaningful—not just fill a role.

If you’re excited about growth, energized by challenges, and ready to make a tangible impact, welcome home.
Role Overview

We’re seeking an exceptional Executive Operations Partner to serve as the right hand to the CEO, enabling him to operate at maximum efficiency while minimizing time spent on computer-based tasks. This role requires someone who can anticipate needs, execute flawlessly, and manage everything through voice-based communication and AI-powered workflows.

Primary Responsibilities

Voice-Based Task Management

  • Receive and execute daily tasks via voice messages throughout the day
  • Respond immediately to urgent requests and queries
  • Provide verbal summaries and updates as needed
  • Act as the CEO's extended presence for administrative matters

Email & Communication Management

  • Monitor and manage CEO's email inbox
  • Read and summarize important emails verbally
  • Draft and send email responses on CEO's behalf
  • Flag urgent matters requiring immediate attention
  • Handle routine correspondence independently

Notion Organization & Management

  • Maintain comprehensive organization system in Notion
  • Create, update, and manage tasks, projects, and databases
  • Keep all company documentation organized and accessible
  • Build and maintain workflows and templates
  • Ensure nothing falls through the cracks

AI-Powered Execution

  • Leverage Claude, ChatGPT, and other AI tools to complete tasks efficiently
  • Use AI to draft communications, create documents, and solve problems
  • Stay current with latest AI capabilities to maximize productivity
  • Automate repetitive tasks wherever possible

Calendar & Schedule Management

  • Manage CEO's calendar and scheduling
  • Coordinate meetings and appointments
  • Send reminders and prepare briefings for upcoming commitments
  • Handle schedule conflicts and adjustments

General Administrative Support

  • Handle ad-hoc projects and special assignments
  • Research information and compile reports as needed
  • Coordinate with other team members on CEO's behalf
  • Maintain confidentiality of sensitive information
Required Skills & Qualifications

Essential Skills

  • Expert-level proficiency with Notion (must demonstrate advanced capabilities)
  • Advanced skills with AI tools (Claude, ChatGPT, and other emerging tools)
  • Exceptional organizational and time management abilities
  • Excellent written and verbal English communication
  • Strong decision-making skills and sound judgment
  • Ability to anticipate needs before being asked

Technical Requirements

  • Comfortable with voice-based communication tools (WhatsApp voice, Telegram, etc.)
  • Fast, accurate typing for real-time communication
  • Experience with various productivity and automation tools
  • Ability to quickly learn new software and systems
  • Strong internet connection for reliable availability

Communication Style

  • Extremely responsive (must be available during standard business hours)
  • Clear, concise communicator in both written and verbal formats
  • Proactive in providing updates and asking clarifying questions
  • Professional yet personable communication style
  • Comfortable with frequent voice message exchanges

Personal Attributes

  • Extremely detail-oriented with zero-error mindset
  • Proactive problem-solver who takes initiative
  • Highly reliable and trustworthy
  • Calm under pressure with ability to prioritize effectively
  • Flexible and adaptable to changing priorities
  • Discretion and ability to handle confidential information
  • "Get it done" attitude with minimal supervision needed

Work Style Requirements

  • Availability: Must be extremely responsive during CEO’s working hours
  • Communication: Primarily voice-based with quick written follow-ups
  • Autonomy: Comfortable making decisions within defined parameters
  • Learning: Quick to pick up CEO’s preferences and working style

Location, Time Zone & Compensation

  • Must be based in South America
  • Must work hours compatible with US East Coast time zone
  • Reliable high-speed internet connection required
  • Employment Type: Full-time
  • Reports To: Vishal (CEO/Founder)

Work Environment

  • Remote position with home office setup
  • Must have professional workspace for video calls
  • Reliable computer equipment and backup internet

Cultural Fit

  • Self-starter who thrives with autonomy
  • Comfortable working in a fast-paced startup environment
  • Embraces AI and technology as tools for efficiency
  • Results-oriented with strong work ethic
  • Team player who communicates proactively

Application Process

To apply for any of these positions, please submit:

  1. Updated resume/CV highlighting relevant experience.
  2. Cover letter explaining why you’re the perfect fit for the specific role
  3. Portfolio or work samples (especially for Marketing & Content Manager)
  4. Loom video (2-3 minutes) introducing yourself and explaining your interest
  5. References from previous employers or clients
Please email all materials to team@DedicatedDevelopers.com with the subject line: “Application: [Position Name] – [Your Name]”

These positions offer the opportunity to be part of a dynamic founding team, work with cutting-edge AI tools, and play a crucial role in building Dedicated Developers’ growth trajectory.

We’re looking for individuals who are excited about the future of work and want to help create it.